Kempt · Renewals and Upkeep
Licenses, insurance, inspections, registrations, service intervals, domains. Every business runs on a pile of things that quietly expire, and almost nobody has them written down in one place. Kempt keeps the list, tells you before something lapses, and records what was done.
The Problem
None of these announce themselves. There is no error message when a certificate of insurance quietly expires. The only thing that catches it is something keeping a list and counting down, and for most small businesses that something is a person's memory.
How It Works
One conversation where we go through what your business actually depends on. We enter all of it, set how often each thing comes round, and back-date what we can. You do not fill in a single form.
Nothing to log into daily, nothing to maintain. Each item knows when it is next due, and the list reorders itself as dates approach.
An email before something lapses, not after. You mark it done when you have handled it, and the clock resets for next time.
What You Get
Everything your business is quietly responsible for, written down in one place: registrations, policies, permits, inspections, subscriptions, domains, service contracts. Grouped however makes sense, by location, by entity, or by client if you work for other people.
Because right now this list is genuinely nowhere. It is split between your memory, a folder of PDFs, and whoever set the thing up four years ago.
Annual, quarterly, every ninety days, every three years. You tell us once how often something comes round, and Kempt works out what is due, what is close, and what has already been missed. Change the interval later and everything re-dates itself.
Because "we should look at that yearly" is not a system. Eighteen months later nobody can tell you when it last happened, which usually means it did not.
Every time something gets handled it is logged: what, when, by whom, and any note left behind. That record stays intact even if the item is later renamed, rescheduled or removed entirely.
Because this is what you need when an insurer, an inspector, a buyer or a client asks. "I am fairly sure we did" is not an answer, and reconstructing it after the fact takes a day you will not have.
An email when something is coming due and another when it has slipped past. One alert per thing, not a daily nag, and it stops as soon as you mark it handled.
Because a reminder that arrives the week after the renewal date is not a reminder, it is a receipt for a problem you now have to fix.
For anything with a web address, Kempt also checks on its own whether the site is reachable, when its security certificate expires, and when the domain itself comes up for renewal. No setup, no access needed.
Because a lapsed domain takes your email down with it, and it is the single most expensive thing on this page to let slip.
The Alert
Last reviewed: 11 months ago · Renews: 20 August
You noted last year that you wanted to get comparison quotes before this one auto-renewed. This is the reminder to do that while there is still time.
Mark handled in Kempt
One email per thing, sent early enough that you can still act on it.
Examples
There is no fixed list of categories. If it has a renewal date or a "we should do this every so often" attached, it belongs here.
Fit
Access
This surprises people, so it is worth being explicit. Setting this up does not involve handing over logins to your insurer, your bank, your registrar or anything else.
Kempt records dates and facts, not credentials. There is nowhere in it to enter a password, and we never ask for one. If we are ever asking, something has gone wrong.
Kempt tells you a renewal is coming. You go and handle it wherever you normally would. It never transacts, renews or cancels anything on your behalf.
The automatic site and domain checks read exactly what any visitor could see. No privileged access is involved, so there is nothing that could leak.
Questions
A calendar tells you a date arrived. It does not tell you what has already slipped, does not keep a record of what was done last time, and does not survive you being busy for a fortnight. The bigger difference is that we build the list with you. Calendars fail at this because entering forty recurring items is a job nobody ever gets round to.
Then you are ahead of most people, and we would start by importing it. The question worth asking is when it was last updated. Spreadsheets do not chase you, and a list of renewal dates that nobody opens is functionally the same as not having one.
No. We build the list from what you tell us on the call, plus whatever documents you can point us at. There is no magic import that reads your email and works out when your insurance renews. Being honest about that up front is better than you discovering it in month two.
You get an email before the date, and another if it goes past without being marked handled. You handle it however you normally would, mark it done, and it resets for next time with a permanent note of when it happened.
Yes, you can have more than one person on the account, which matters because the usual failure here is that one person holds all of it in their head. You can also share a read-only report with someone outside the business without giving them a login.
One call to build the list, then a few minutes whenever something gets done. It is deliberately not a system you have to tend. If it ever starts feeling like homework, it has stopped working and we would rather you told us.
Tell us and we will export the lot: every item, every date, and the full history of what was done. The record is the part that took a year to build up, and it belongs to you.
Kempt is set up and run for you as an ongoing service rather than sold as software you configure yourself, so it depends on how much you need tracked. Tell us roughly what your business runs on and we will give you a number on the first call, not after three meetings.
Most people who go through this exercise find at least one thing that expired without anyone noticing. Book a short call and we will build the list with you.