Minded · Your Morning Chief of Staff
Every morning, Minded hands you one page: what came in overnight that needs you, what you said you would do, and what is due today. It works through the noise while you are asleep, so the first thing you see is a decision rather than a pile, and the day does not get away from you before it has started.
The Problem
A good chief of staff does not do your job. They read everything first, decide what is worth your time, remind you what you committed to, and hand you a short list. That is the job Minded does, and it does it before you are awake.
How It Works
Once a night, it goes through the new mail in every mailbox you have connected and judges each message: does this need a person, is it worth knowing, or is it noise.
It pulls the messages that need you together with your own to-do list, works out what is due and what is overdue, and picks what it thinks you should start on.
You open one page instead of four inboxes and a notebook. You decide what deserves you today, then go and handle it wherever you already handle it. Minded's job is to point, not to do.
What You Get
One page, assembled fresh each morning. What arrived overnight that needs a person, what you have committed to, what is due today, and what has already slipped past its date. Not four screens you have to cross-reference yourself.
Because the answer to "what should I be doing right now" is genuinely spread across four places, and assembling it yourself is the first twenty minutes of every day, every day.
The thing you noticed at 7am goes on a list with a due date, tagged to whichever parts of your work it touches. It is still there at 4pm when the inbox has moved on without you, and it is on tomorrow's brief if you did not get to it.
Because "I will remember to deal with that" is precisely how it gets dealt with in October. A list that only you maintain is a list you stop maintaining in week three.
Rather than handing you the whole backlog and wishing you luck, Minded looks at everything outstanding and suggests a small number of things worth doing today, favoring what is overdue and what has been waiting longest.
Because a list of sixty things is not a plan, it is a different kind of overwhelm. The value is in the narrowing, and narrowing is the part people cannot do for themselves at 7am.
Every message gets read and put in one of three groups: needs your attention, worth knowing, or noise. The ones that need you are labeled by what kind of thing they are, and tagged with which part of your work they came from, so nothing arrives without context.
Because filters cannot do this. The rule you actually need is not "from this sender" but "this one matters," and that takes judgment about what the message says.
Type a question the way you would ask a person. What did that supplier say about the delay, has anyone chased me about the invoice, what came in last week about the new listing. You get an answer, not a page of search results to read through.
Because you rarely remember the keyword. You remember the situation, and search does not accept situations as input.
The Brief
Payment · Card on file declined for the October invoice · Storefront
Customer · Second follow-up, no reply sent yet · Wholesale
Deadline · Supplier needs the artwork by Friday · Wholesale
Chase the artwork approval, it blocks Friday
Renew the domain before the card on file expires
Send the September numbers · 4 days late
217 other messages sorted, none needing you
Nothing is deleted, moved or replied to. The rest of your mail is exactly where it was.
Works With
Mail is what Minded reads to build your brief, and it connects through official Google and Microsoft sign-in only. That is a deliberate limit: it is the one way to connect a mailbox that never involves handing over a password, and that you can undo yourself without asking us. Your to-do list and brief work regardless of how many mailboxes are connected.
Mailboxes hosted elsewhere are not self-serve today. If that is you, mention it on the call and we will tell you honestly whether we can help yet.
Fit
Your Mail
Asking to read your email is a serious request, and it deserves a direct answer rather than a link to a policy. Here is the short version.
You sign in through Google or Microsoft directly. We never see, ask for or store your email password, and there is nowhere in the product to enter one.
Minded has no ability to send, reply to, delete or move your mail. It can only read and sort. Your mailbox is exactly as you left it.
Access is revocable from your own Google or Microsoft account settings at any time, without contacting us and without waiting for us to action anything.
Questions
No. Mail is the largest thing it reads, but the product is the morning brief and the list of what you owe. If you connected no mail at all, you would still have a to-do list that carries due dates, tells you what has slipped, and suggests what to start on. Connecting mail is what lets it fill that brief in without you typing anything.
No, and that is deliberate rather than a gap we forgot. It has no calendar access of any kind. Due dates come from what you or the brief put on your own list. If meeting management is what you are looking for, this is not that, and we would rather say so now than three weeks in.
No, and that is the design rather than a missing feature. A chief of staff tells you what needs answering and why it matters. They do not answer as you. If you want to handle an email, you go and handle it in your mail, where you already work.
Keeping it advisory is also what makes it safe to give it a wide view of your work. Something that quietly sends on your behalf is a far bigger ask, and most people who say they want that are really asking for someone to tell them what deserves their attention today.
Nothing at all. Minded does not archive, label, delete or move anything. It reads your mail and builds a separate view of it. If you turned Minded off tomorrow, your mailbox would look exactly as it does now.
It will, sometimes, in both directions. Nothing is hidden from you, so a wrongly-sorted message is still sitting in your inbox where it always was. Part of what we do during setup and after is tune what counts as needing you for your particular work, because that judgement is different for a wholesaler than for a consultancy.
Because instant is the problem, not the feature. Something that pings you the moment anything arrives has recreated the inbox you were trying to escape. A brief works precisely because it is a considered summary rather than a live feed. It also keeps the running cost low enough to be worth what it saves, which matters more than it sounds.
Possibly, but not as a self-serve setup. Connecting a mailbox on other hosting is manual work we handle case by case, and there are some we will decline. Ask on the call and we will tell you straight rather than sell you something that will not connect.
Minded is set up and tuned for you as an ongoing service rather than sold as software you configure yourself, so the price depends on how much you need it watching. Tell us roughly what your days look like and we will give you a number on the first call, not after three meetings.
Book a short call, tell us what your mornings look like and what keeps slipping, and we will tell you honestly whether this would help you or not.